Kirkwood HOA Annual Meeting Minutes

Held:   September 17, 2022 11A

At:  Kingsmill Cul-de-sac

In attendance:

Jon Adler

Thom Barnes

Kevin Dolan

Jean Fay

John Paulina

Sheryl Marburger

Gytis Radvilauicius

Teresa Roscoe

Regina Schardt

Note:  There was not a quorum

Opening 11:07 AM – Teresa (President) opened the meeting with introductions

Finance Report given by Regina Schardt

            $2850 received from HOA dues (mandatory)

            $2720 received for social dues (optional)

            5 homes are outstanding in dues  – we have  a few homes that have not submitted dues for multiple years and liens against their property has been filed

Committee Reports

            Technology – NA

            Lighting – all lighting has been completed for each of the entrance ways

            Deeds and Restrictions – It is necessary to get sign-off from the Deeds/Restriction chair prior to submitting any upgrades to your property.

            Sprinklers – Sprinklers have been installed in each of the three entranceways (Raven, Kingsmill, and Sutters Lane)

            Landscaping – will be deferred unto 2023

            Holiday Lighting – current lights need to be replaced with LED’s.  Estimate is being quoted

            Hospitality – Lisa Katzman continues to reach out to new neighbors.   Lack of feedback when she reaches out.   Please encourage your new neighbors to reach out to Lisa – Lisa brings a small gift, a directory and invitation to Kirkwood’s Facebook page.

            Directory – 2022/23 have not been printed to date.  Jean will continue to work with Cathedral Directories – if you have a phone change or email change please contact Jean Fay

            Social – Food Trucks on Thursdays

                        Halloween Parade – to be scheduled by Lisa Katzman

                        Solstice Walk – to be scheduled by Teresa Roscoe

                        Lots of other ideas have been suggested; however, we need volunteers to plan and host the events.    Please consider supporting an event in the future.

Open Discussion

            Add a Lake board member to the Kirkwood HOA board.

            Question regarding Kirkwood insurance being missed on finance report – Regina is investigating

            Lake owners are having issues with the culverts collapsing and debris entering the lake since the roads have been completed

            Our treasurer would like to remind neighbors selling their property to notify your relator and /or title company to allow at least 3 days notice for your HOA letter requests.   Requests should be submitted to Kirkwoodimprovementassoc@gmail.com.    

            Home maintenance – As a reminder, township regulations such as weeds/grass higher than 8 inches, empty pots on porches, boats/pods in driveway, etc. are not allowed.   For a full list, go to Bloomfield Twp

Election of Officers

            We did not get any volunteers to replace any of the existing board members or committee chairs.   The board has agreed to continue for 2022/23.

Please consider getting involved and adding your ideas to the board.  

            2022/23        President – Teresa Roscoe

                                    Vice President – Jon Adler

                                    Secretary – Jean Fay

                                    Treasurer – Regina Schardt and Debbie Klezik

            Committee Chairs

                                    Technology – Lendon Crosby

                                    Maintenance – Bill Fay

                                    Deeds and Restrictions – Bill Fay

                                    Hospitality – Lisa Katzman

                                    Social – Janelle Barnes

Meeting adjorned 11:50 AM